Item - 2023.BA6.6

Tracking Status

This item was considered by Bid Award Panel on December 21, 2022 and was adopted without amendment.

BA6.6 - Award of Ariba Document Number 3662800591 to Black and McDonald Limited for Traffic Sign Maintenance and Vision Zero Device Installations and Maintenance within the City of Toronto for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3662800591 and Contract Number 23TR-OM-100-CW-TS

Description:

For Traffic Sign Maintenance and Vision Zero Device Installations and Maintenance within the City of Toronto for a period of two (2) years starting from the date of award, with the option to extend the agreement with the same terms and conditions for an additional term of up to a one (1) year period at the sole discretion of the City and subject to budget approval(s).

Should the option be exercised, the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Black and McDonald Limited

Contract Award Value:

$8,362,371 net of all applicable taxes and charges

$9,449,479 including HST and all applicable charges

$8,509,548 net of HST recoveries

The contract is expected to start on the date of award to December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$4,306,621 net of all applicable taxes and charges

$4,866,482 including HST and all applicable charges

$4,382,417 net of HST recoveries

The total contract award identified in this report, including the option period, is $12,668,991 net of all applicable taxes and charges and $14,315,960 including all applicable taxes and charges. The total potential cost to the City is $12,891,966 net of HST recoveries.

The cost calculations for the option period reflects an estimated three (3) percent Consumer Price Index.

Origin

(December 15, 2022) Report from the Acting Chief Procurement Officer

Summary

Solicitation Issued: October 21,2022 Solicitation Closed: November 9,2022

Number of Addenda Issued: Zero (0)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including Bid Price

Supplier Name	Bid Price (excluding H.S.T.)
Almon Equipment Limited	$7,852,260.00*
Black & McDonald Limited	$8,362,370.60
Guild Electric Limited	$8,897,599.10

* Supplier was found non-compliant with mandatory requirements.

Background Information

(December 15, 2022) Report from the Acting Chief Procurement Officer on Award of Ariba Document Number 3662800591 to Black and McDonald Limited for Traffic Sign Maintenance and Vision Zero Device Installations and Maintenance within the City of Toronto for Transportation Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-230517.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci
No:
Absent:	Stephanie Fernandes