Item - 2023.BA6.5

Tracking Status

This item was considered by Bid Award Panel on December 21, 2022 and was adopted without amendment.

BA6.5 - Award of Ariba Document Number 3658679462 to Joe Johnson Equipment for the Supply and Delivery of Two (2) Latest Model Conventional Truck Chassis, 60, 600 pounds Gross Vehicle Weight Rating, Tandem Axle, Complete With a 24 Foot Roll-Off System for Fleet Services

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3658679462

Description:

For the supply and delivery of Two (2) Latest Model Conventional Truck Chassis, 60, 600 pounds Gross Vehicle Weight Rating, Tandem Axle, Complete With a 24 Foot Roll-Off System, with option to purchase an additional Five (5) units in 2022-2023 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2023 for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Joe Johnson Equipment

Contract Award Value:

$752,246 net of all applicable taxes and charges*

$850,037 including HST and all applicable charges

$765,486 net of HST recoveries

*Two (2) units configured with six (6) product options

Contract is expected to start on the date of award and end on December 31, 2023.

Contract Award Value (2022-2023) (Optional Units):

$2,012,418 net of all applicable taxes and charges**

$2,274,032 including HST and all applicable charges

$2,047,836 net of HST recoveries

** Five (5) optional units configured with all product options

The total potential contract award identified in this report is $2,764,664 net of all applicable taxes and charges, $3,124,070 including HST and applicable charges. The total potential cost to the City is $2,813,322 net of HST recoveries.

The above cost calculations reflect optional additional quantities within the same initial one (1) year period.

Origin

(December 15, 2022) Report from the Acting Chief Procurement Officer

Summary

Solicitation Issued: September 23, 2022 Solicitation Closed: November 7, 2022

Number of Addenda Issued: One (1)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price.

Supplier Name	Bid Price (excluding H.S.T.)
Joe Johnson Equipment	$752,246
Premier Truck Group	$846,500

Background Information

(December 15, 2022) Report from the Acting Chief Procurement Officer on Award of Ariba Document Number 3658679462 to Joe Johnson Equipment for the Supply and Delivery of Two (2) Latest Model Conventional Truck Chassis, 60, 600 pounds Gross Vehicle Weight Rating, Tandem Axle, Complete With a 24 Foot Roll-Off System for Fleet Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-230516.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci
No:
Absent:	Stephanie Fernandes