Item - 2023.BA6.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 15, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3608242020

Description:

For non-exclusive supply of all labour, equipment, material, supervision, and any associated equipment required by CAN/ULC-S561 to Monitor Fire Alarm Systems for Various City of Toronto’s Divisions from January 1, 2023 to December 31, 2025, with the option to renew for one (1) additional two (2) year period. Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Graham Alarm Monitoring Ltd.

Contract Award Value:

$689,850 net of all applicable taxes and charges

$779,531 including HST and all applicable charges

$701,991 net of HST recoveries

Contract is expected to start on January 1, 2023 and end on December 31, 2025

Option Period 1 (January 1, 2026 to December 31, 2027)

$705,447 net of all applicable taxes and charges

$797,155 including HST and all applicable charges

$717,863 net of HST recoveries

The total potential contract award including option period is $1,576,686 including HST and all applicable charges and $1,395,297 net of all applicable taxes and charges. The total potential cost to the City including option period is $1,419,854 net of HST recoveries.

Solicitation Issued:  September 16, 2022          Solicitation Closed:  October 18, 2022

Number of Addenda Issued: Four (4)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received:

* Supplier was found noncompliant with mandatory requirements

**Supplier failed minimum technical threshold of 49 points

Range of Scores:  

41.2 to 90.71 points