Item - 2023.BA59.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc4121435613

Description:

For the supply and delivery of twenty-eight (28) latest model cabover truck chassis, single axle 29,000 pounds (13,154 kilogram), dual rear wheels with 12 cubic yard capacity split side loading refuse packer body, with the option to purchase an additional five (5) units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 15, 2024, for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Nexgen Municipal Inc

Contract Award Value: (2023-2024) 28 units

$15,996,217 net of all applicable taxes and charges

$18,075,725 including HST and all applicable charges

$16,277,750 net of HST recoveries

Optional Units: (2023-2024) 5 units

$2,907,017 net of all applicable taxes and charges

$3,284,929 including HST and all applicable charges

$2,958,180 net of HST recoveries

Total Potential Contract Award Value Including Optional Purchases (2023-2024) - 33 units

$18,903,233 net of all applicable taxes and charges

$21,360,653 including HST and all applicable charges

$19,235,930 net of HST recoveries

Contract is expected to start on the date of award and end on December 15, 2024.

Solicitation Issued: August 14, 2023    Solicitation Closed: October 11, 2023

Number of Addenda Issued: Five (5)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price:

 * Fuel Type: Compressed Natural Gas (CNG)