Item - 2023.BA59.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 14, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4097545206

Description:

Supply of all labour, materials, equipment, rental and repair services necessary to provide Warranty and Non-Warranty original equipment manufacturer (O.E.M ) authorized Parts and Service on Flygt Pumps for a period of three (3) years, with an option to extend the agreement one (1) additional two (2) years period.

Note: Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Xylem Canada LP

Contract Award Value:

$555,455 net of all applicable taxes and charges

$627,664 including HST and all applicable charges

$565,231 net of HST recoveries

Contract is expected to start on January 25, 2024 and end on January 24, 2027.

Option Year Period (January 25, 2027 - January 24, 2029):

$376,593 net of all applicable taxes and charges

$425,550 including HST and all applicable charges

$383,221 net of HST recoveries

The total potential contract award, including the optional period is $1,053,214 including all applicable taxes and charges and $932,048 net of all applicable taxes and charges. The total potential cost to the City, including the optional period, is $948,452 net of HST recoveries

The above cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option two (2) year period total cost after the initial three (3) year term.

Solicitation Issued:October 24, 2023    Solicitation Closed:  November 16, 2023

Number of Addenda Issued: None

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price