Item - 2023.BA58.10

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 7, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4107019103, Contract 24TW-DC-302OCS 

Description:

The Non-Exclusive Provision of Hydraulic Flushing, Cleaning and Closed Circuit Television Inspection of Service Lateral Drains and Main-Line Sewers for Emergency Work in Various Locations within the City of Toronto from January 1, 2024 to December 31, 2024 with the option to renew the Contract for one (1) additional term of one (1) year period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

416 Vactors Inc.

Contract Award Value:

$1,577,975 net of all applicable taxes and charges

$1,783,112 including all applicable taxes and charges  

$1,605,747 net of HST recoveries

Contract is expected to start on January 1, 2024 and end on December 31, 2024 

Option Period 1 (January 1, 2025 to December 31, 2025):

$1,625,314 net of all applicable taxes and charges

$1,836,605 including all applicable taxes and charges  

$1,653,920 net of HST recoveries

The total potential contact award including the option period is $3,203,289 net of all taxes and charges and $3,619,717 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,259,667 net of HST recoveries.

The above cost calculations reflect a three percent (3) Consumer Price Index adjustment applied to the option period after the initial one (1) year period. 

Solicitation Issued: July 24, 2023         Solicitation Closed: August 25, 2023

Number of Addenda Issued: None

Number of Bids:  Five (5)

* Pursuant to the Request for Quotation document the contract award value includes contingency.