Item - 2023.BA55.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 16, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 4160464985

Description:

For the provision of Hydrogeological Services at the Beare Road Landfill site for an initial five (5) year term with the option, in favour of the City, to be extended for three (3) separate one (1) year period.

Recommended Supplier:

WSP Canada Inc.

Contract Award Value:

$831,439 net of all applicable taxes and charges

$939,526 including HST and all applicable charges

$846,072 net of HST recoveries

The contract is expected to begin on January 1, 2024 and end on December 31, 2028.

Option Year 1 from January 1, 2029 to December 31, 2029

$159,391 net of all applicable taxes and charges

$180,112 including HST and all applicable charges

$162,196 net of HST recoveries

Option Year 2 from January 1, 2030 to December 31, 2030

$164,173 net of all applicable taxes and charges

$185,515 including HST and all applicable charges

$167,062 net of HST recoveries

Option Year 3 from January 1, 2031 to December 31, 2031

$169,098 net of all applicable taxes and charges

$191,081 including HST and all applicable charges

$172,074 net of HST recoveries

The total potential contract award including the Optional Periods is $1,324,101 net of all applicable taxes and charges and $1,496,234 including HST and all applicable charges.

The total potential cost to the City, including Optional Periods is $1,347,404 net of HST recoveries.

The cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index applied annually after the initial term.

Solicitation Issued:  September 6, 2023         Solicitation Closed: October 4, 2023

Number of Addenda Issued: Three (3)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received 

*Pursuant to the Request for Proposal document, the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.

***Supplier did not meet the minimum technical threshold.