Item - 2023.BA52.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 26, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3802177840

Description:

For the non-exclusive supply and delivery of Disposable Isolation Gowns to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2024, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form.

Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that the Stores Division will monitor Supplier performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Bio Nuclear Diagnostics Inc.

Contract Award Value:

$1,468,800 net of all applicable taxes and charges

$1,659,744 including HST and all applicable charges

$1,494,651 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2024

Option Year 1 (November 1,2024 to October 31, 2025)         

$1,512,864 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$1,709,536 including all applicable taxes and charges

$1,539,490 net of HST recoveries

Option Year 2 (November 1,2025 to October 31, 2026)         

$1,558,250 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$1,760,822 including all applicable taxes and charges

$1,585,675 net of HST recoveries

Option Year 3 (November 1,2026 to October 31, 2027)         

$1,604,997 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$1,813,647 including all applicable taxes and charges

$1,633,245 net of HST recoveries

Option Year 4 (November 1, 2027 to October 31, 2028)         

$1,653,147 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$1,868,056 including all applicable taxes and charges

$1,682,243 net of HST recoveries

The total potential contract award identified in this report including all option years is $8,811,806 including all applicable taxes and charges and $7,798,059 net of all applicable taxes and charges.  The total potential cost to the City including all option years is $7,935,305 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  January 24, 2023           Solicitation Closed: February 21, 2023

Number of Addenda Issued: Nine (9)

Number of Bids: Twenty (20)

Table 2: Summary of Bids Received including bid price

*Bid Price does not contain the 20% miscellaneous items

**Supplier was found non-compliant with specification requirements