Item - 2023.BA51.5

Tracking Status

This item was considered by Bid Award Panel on October 25, 2023 and was adopted without amendment.

BA51.5 - Award of Ariba Document Number 4131082400 to 3M Canada Company for the Non-Exclusive Supply, Delivery and Warranty of Reflective and Non-Reflective Sheeting for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 19, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 4131082400, Contract 24TR-OM-200-SAM-SH

Description:

Non-exclusive supply, delivery and warranty of Reflective and Non-Reflective Sheeting, on an as and when required basis for City of Toronto’s Transportation Services, for a period of two (2) years from January 1, 2024 to December 31, 2025, with the option to renew the contract for one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

3M Canada Company

Contract Award Value:

$710,425 net of all applicable taxes and charges

$802,780 including HST and all applicable charges

$722,928 net of HST recoveries

The Contract is expected to start on January 1, 2024 and end on December 31, 2025.

Option Year: January 1, 2026-December 31, 2026

$365,869 net of all applicable taxes and charges

$413,432 including HST and all applicable charges

$372,308 net of HST recoveries

The total potential contract award, including option year is $1,076,294 net of all applicable taxes and charges and $1,216,212 including all applicable taxes and charges

The total potential cost to the City, including the option year is $1,095,237 net of HST recoveries.

The above cost calculations for the Option Year reflects an estimated annual three (3) percent increase, as per the Consumer Price Index.

Origin

(October 19, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: August 18, 2023 Solicitation Closed: September 12,2023

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price.

Supplier Name	Bid Price (excluding H.S.T)
3M Canada Company	$645,840.70*

*Pursuant to the Request for Quotation document the contract award value includes contingency.

Background Information

(October 19, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 4131082400 to 3M Canada Company for the Non-Exclusive Supply, Delivery and Warranty of Reflective and Non-Reflective Sheeting for Transportation Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-240112.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci, Lena Dianda
No:
Absent: