Item - 2023.BA50.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3943991754

Description:

For the non-exclusive supply of all labour, materials, and equipment necessary to perform Auto Body and Collision Damage Repairs for Heavy Duty vehicles and equipment, for the City of Toronto's Fleet Services Division for a period from date of award to April 30, 2024, with the option to renew the contract for additional four (4) separate one (1) year periods.

Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Calisi Motors Limited Operating as Sherway Collision - Primary

Contract Award Value:

$140,193 net of all applicable taxes and charges

$158,419 including HST and all applicable charges

$142,661 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2024.

Option Year 1 (May 1, 2024 to April 30, 2025)

$144,399 net of all applicable taxes and charges

$163,171 including HST and all applicable charges

$146,941 net of HST recoveries

Option Year 2 (May 1, 2025 to April 30, 2026)

$148,731 net of all applicable taxes and charges

$168,066 including HST and all applicable charges

$151,349 net of HST recoveries

Option Year 3 (May 1, 2026 to April 30, 2027)

$153,193 net of all applicable taxes and charges

$173,108 including HST and all applicable charges

$155,889 net of HST recoveries

Option Year 4 (May 1, 2027 to April 30, 2028)

$157,789 net of all applicable taxes and charges

$178,301 including HST and all applicable charges

$160,566 net of HST recoveries

The total potential contract award identified in this report including all optional years is $841,065 including HST and all applicable charges, and $744,306 net of all applicable taxes and charges. The total potential cost to the City identified in this report including all option years is $757,405 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Eurasia (Canada) Cars and Truck Centre is to receive a contract award as the Secondary Supplier as they were the second lowest Supplier meeting specifications, including all option years, in the total amount of $436,822 net of all applicable taxes and charges, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 – Authority to award - Chief Procurement Officer.

Solicitation Issued: June 6, 2023                   Solicitation Closed: July 11, 2023

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 3: Summary of Bids Received including bid price

* Bid Price does not include 20 percent miscellaneous amount.

** Primary Supplier

*** Secondary Supplier

**** Pursuant to the Request for Quotation document, the Primary Supplier will be awarded 70 percent of the overall contract value, the Secondary Supplier will be awarded 30 percent of the overall contract value in this report.