Item - 2023.BA50.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 4017442613

Description:

For the supply and delivery of seven (7) latest model hot asphalt carriers with 4,000 lbs (1,814 kg) capacity, diesel heated, air jacketed and fully insulated, mounted on a tandem axle trailer, with option to purchase additional Four (4) units in 2024-2025, Five (5) units in 2025-2026, Five (5) units in 2026-2027 and Three (3) units in 2027-2028, pending budget availability.

Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 30, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Amaco Construction Equipment Inc.

Contract Award Value (2023):

$450,107 net of all applicable taxes and charges

$508,621 including HST and all applicable charges

$458,029 net of HST recoveries

Optional Contract Award Value (2024-2028):

$1,174,436 net of all applicable taxes and charges

$1,327,113 including HST and all applicable charges

$1,195,106 net of HST recoveries

Total Potential Contract Award Value including Optional Purchases (2023-2028):

$1,624,543 net of all applicable taxes and charges

$1,835,734 including HST and all applicable charges

$1,653,135 net of HST recoveries

Contract is expected to start on the date of award and end on September 30, 2028.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1)-year period.

Solicitation Issued: June 21, 2023        Solicitation Closed: July 17, 2023

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price

*Bid Price is for seven (7) units without options.

**Supplier was found non-compliant with specification requirements for construction standards and warranty terms.