Item - 2023.BA5.9

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 8, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number 3557875189,

Contract Number 22TW-DC-301OCS (Part A) and

Contract Number 22TW-DC-306OCS (Part B)

Description:

General Sewer and Watermain Construction Related Activities for Residential Water & Sewer Service Connections (Part A, Contract Number 22TW-DC-301OCS) and New Industrial, Commercial, and Institutional (ICI) (Part B, Contract Number 22TW-DC-306OCS) for Etobicoke and York District Wards: 1, 2, 3, 5 and 7 from date of award to December 31, 2023 with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A: Utility Force Construction Inc.

Part B: 614128 Ontario Ltd o/a Trisan Construction

Contract Award Value:

Part A – Utility Force Construction Inc.

$2,972,850 net of all applicable taxes and charges

$3,359,320 including all applicable taxes and charges  

$3,025,172 net of HST recoveries

Contract is expected to start on the date of award to December 31, 2023.

Option Period 1 (January 1, 2024 to December 31, 2024)

$3,062,035 net of all applicable taxes and charges

$3,460,100 including all applicable taxes and charges  

$3,115,927 net of HST recoveries

Option Period 2 (January 1, 2025 to December 31, 2025)

$3,153,897 net of all applicable taxes and charges

$3,563,903 including all applicable taxes and charges  

$3,209,405 net of HST recoveries

The total contract award for Utility Force Construction Inc. including all option periods is $9,188,782 net of all applicable taxes and charges and $10,383,324 including all applicable taxes and charges. The total potential cost to the City including the option period is $9,350,505 net of HST recoveries.

Part B – 614128 Ontario Ltd o/a Trisan Construction

$2,302,516 net of all applicable taxes and charges

$2,601,843 including all applicable taxes and charges  

$2,343,040 net of HST recoveries

Contract is expected to start on the date of award to December 31, 2023.

Option Period 1 (January 1, 2024 to December 31, 2024)

$2,371,591 net of all applicable taxes and charges

$2,679,898 including all applicable taxes and charges  

$2,413,331 net of HST recoveries

Option Period 2 (January 1, 2025 to December 31, 2025)

$2,442,739 net of all applicable taxes and charges

$2,760,295 including all applicable taxes and charges  

$2,485,731 net of HST recoveries

The total contract award for 614128 Ontario Ltd o/a Trisan Construction including all option periods is $7,116,847 net of all applicable taxes and charges and $8,042,037 including all applicable taxes and charges. The total potential cost to the City including the option period is $7,242,103 net of HST recoveries.

The total potential contact award including all option period is $16,305,629 net of all taxes and charges and $18,425,360 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $16,592,608 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.

Solicitation Issued: July 5, 2022             Solicitation Closed: August 15, 2022

Number of Addenda Issued: Five (5)

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Part A, Contract Number 22TW-DC-301OCS

*Supplier did not meet the minimum technical threshold.

**Pursuant to the Negotiated Request for Proposal document the contract award value includes contingency.

Range of Scores:

100.00 – 35.00

Table 3: Summary of Bids Received for Part B, Contract Number 22TW-DC-306OCS

*Supplier did not meet the minimum technical threshold.

**Pursuant to the Negotiated Request for Proposal document the contract award value includes contingency.

Range of Scores:

100.00 – 36.00