Item - 2023.BA5.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number 3542998354 (Part B), Contract Number 22TW-DC-307OCS.

Description:

General Sewer and Watermain Construction Related Activities for New Industrial, Commercial, and Institutional (ICI) for North York District – Part B: Wards: 6, 8, 15, 16, 17 and 18 (22TW-DC-307OCS) from date of award to December 31, 2023 with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part B: 614128 Ontario Ltd o/a Trisan Construction

Contract Award Value:

$1,947,086 net of all applicable taxes and charges

$2,200,207 including all applicable taxes and charges  

$1,981,355 net of HST recoveries

Contract is expected to start on the date of award to December 31, 2023.

Option Period 1 (January 1, 2024 to December 31, 2024)

$2,005,499 net of all applicable taxes and charges

$2,266,213 including all applicable taxes and charges  

$2,040,795 net of HST recoveries

Option Period 2 (January 1, 2025 to December 31, 2025)

$2,065,663 net of all applicable taxes and charges

$2,334,200 including all applicable taxes and charges  

$2,102,019 net of HST recoveries

The total contract award including all option periods is $6,018,248 net of all applicable taxes and charges and $6,800,620 including all applicable taxes and charges. The total potential cost to the City including the option period is $6,124,169 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.

Solicitation Issued: June 23, 2022         Solicitation Closed: August 11, 2022

Number of Addenda Issued: Eight (8)

Number of Bids: Six (6)

Table 2: Summary of Bids Received

*Supplier did not meet the minimum technical threshold.

**Pursuant to the Negotiated Request for Proposal document the contract award value includes contingency.

Range of Scores:

100.00 – 45.00