Item - 2023.BA5.10

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 8, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number 3571174199,

Contract Number 22TW-DC-305OCS (Part A) and

Contract Number 22TW-DC-310OCS (Part B)

Description:

General Sewer and Watermain Construction Related Activities for Residential Water & Sewer Service Connections (Part A, Contract Number 22TW-DC-305OCS) and New Industrial, Commercial, and Institutional (ICI) (Part B, Contract Number 22TW-DC-310OCS) for Scarborough District Wards: 20, 21, 22, 23, 24 and 25 from date of award to December 31, 2023 with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A: Utility Force Construction Inc.

Part B: 614128 Ontario Ltd o/a Trisan Construction

Contract Award Value:

Part A – Utility Force Construction Inc.

$3,425,125 net of all applicable taxes and charges

$3,870,391 including all applicable taxes and charges  

$3,485,407 net of HST recoveries

Contract is expected to start on the date of award to December 31, 2023.

Option Period 1 (January 1, 2024 to December 31, 2024)

$3,527,879 net of all applicable taxes and charges

$3,986,503 including all applicable taxes and charges  

$3,589,969 net of HST recoveries

Option Period 2 (January 1, 2025 to December 31, 2025)

$3,633,715 net of all applicable taxes and charges

$4,106,098 including all applicable taxes and charges  

$3,697,668 net of HST recoveries

The total contract award to Utility Force Construction Inc. including all option periods is $10,586,719 net of all applicable taxes and charges and $11,962,992 including all applicable taxes and charges. The total potential cost to the City including the option period is $10,773,045 net of HST recoveries

Part B – 614128 Ontario Ltd o/a Trisan Construction

$1,622,998 net of all applicable taxes and charges

$1,833,988 including all applicable taxes and charges  

$1,651,563 net of HST recoveries

Contract is expected to start on the date of award to December 31, 2023.

Option Period 1 (January 1, 2024 to December 31, 2024)

$1,671,688 net of all applicable taxes and charges

$1,889,007 including all applicable taxes and charges  

$1,701,110 net of HST recoveries

Option Period 2 (January 1, 2025 to December 31, 2025)

$1,721,839 net of all applicable taxes and charges

$1,945,678 including all applicable taxes and charges  

$1,752,143 net of HST recoveries

The total contract award for 614128 Ontario Ltd o/a Trisan Construction including all option periods is $5,016,524 net of all applicable taxes and charges and $5,668,673 including all applicable taxes and charges. The total potential cost to the City including the option period is $5,104,815 net of HST recoveries.

The total potential contact award including all option period is $15,603,243 net of all taxes and charges and $17,631,665 including all applicable taxes and charges. The total potential cost to the City including the option period for both parts is $15,877,860 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.

Solicitation Issued: July 11, 2022                       Solicitation Closed: August 16, 2022

Number of Addenda Issued: Five (5)

Number of Bids: Four (4)

Table 2: Summary of Bids Received for Part A, Contract Number 22TW-DC-305OCS

**Pursuant to the Negotiated Request for Proposal document the contract award value includes contingency.

Range of Scores:

100.00 – 54.00

Table 3: Summary of Bids Received for Part B, Contract Number 22TW-DC-310OCS

**Pursuant to the Negotiated Request for Proposal document the contract award value includes contingency.

Range of Scores:

100.00 – 44.00