Item - 2023.BA48.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 28, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3864772339

Description:

Provision of Professional Services for Program Management of Toronto Water Cured in Place Pipe, Cathodic Protection, Pipe Cleaning Program for Design, Construction and Post-Construction from the date of award for a one (1) year period, with the option to renew the contract for two (2) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval. 

Should the option year(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

WSP Canada Inc.   

Contract Award Value:

$5,453,075 net of all applicable taxes and charges

$6,161,975 including HST and all applicable charges

$5,549,049 net of HST recoveries

Contract is expected to start on date of award and end on November 30, 2024

Option Year 1 – December 1, 2024 to November 30, 2025

$5,616,667 net of all applicable taxes and charges

$6,346,834 including HST and all applicable charges

$5,715,520 net of HST recoveries

Option Year 2 - December 1, 2025 to November 30, 2026

$5,785,167 net of all applicable taxes and charges

$6,537,239 including HST and all applicable charges

$5,886,986 net of HST recoveries

The total potential contract award including all option periods is $16,854,909 net of all applicable taxes and charges, $19,046,047 including all applicable taxes and charges. The total potential cost to the City including option periods is $17,151,555 net of HST recoveries.

The above cost calculations for the option year(s) reflect a three percent (3) percent Consumer Price Index increase applied after the initial term.

Solicitation Issued:  February 17, 2023           Solicitation Closed:  April 19, 2023

Number of Addenda Issued:  Four (4)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received

*Pursuant to the Request for Proposal document the contract award value includes contingency.