Item - 2023.BA47.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 21, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 4007137127

Description:

For the non-exclusive supply, delivery, repairs and warranty of all labour and materials necessary for fire extinguisher, recharging, maintenance, and hydrostatic testing for various City of Toronto Divisions from September 1, 2023 to August 31, 2026, with the option to renew for one (1) additional two (2) year period.

Should the option year(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

1105900 Ontario Ltd. o/a Fire-Alert Mobile Extinguishers

Contract Award Value:

$1,494,111 net of all applicable taxes and charges

$1,688,345 including HST and all applicable charges

$1,520,407 net of HST recoveries

Contract is expected to start on the date of award and end on August 31, 2026

Option Period 1 (September 1, 2026 to August 31, 2028)

$1,025,956 net of all applicable taxes and charges

$1,159,330 including HST and all applicable charges

$1,044,012 net of HST recoveries

The total potential contract award including option period is $2,847,675 including HST and all applicable charges and $2,520,067 net of all applicable taxes and charges. The total potential cost to the City including option period is $2,564,419 net of HST recoveries.

The cost calculations for the option period reflect an estimated three (3) percent Consumer Price Index increase applied after the initial term.

Solicitation Issued: May 31, 2023                    Solicitation Closed: July 14, 2023

Number of Addenda Issued: Two (2)

Number of Bids: Four (4)

Table 2: Summary of Bids Received: