Item - 2023.BA46.4

Tracking Status

This item was considered by Bid Award Panel on September 20, 2023 and was adopted without amendment.

BA46.4 - Award of Ariba Document Number 3999125314 to LCD Mechanical Inc., for Disco Road Transfer Station Replacement of Exhaust Fan and HVAC for Solid Waste Management Services

Decision Type:: ACTION

Status:: Adopted

Ward:: 1 - Etobicoke North

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 14, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tenders, Ariba Document Number 3999125314, Contract Number SW-C01-008-21

Description:

Tipping floor exhaust fan replacement and HVAC air handling unit replacement for the administrative office building at Disco Road Transfer Station.

Recommended Supplier:

LCD Mechanical Inc.

Contract Award Value:

$717,425 net of all applicable taxes and charges

$810,690 including HST and all applicable charges

$730,052 net of HST recoveries

The contract is expected to start on October 16, 2023 and end on November 5, 2024.

Origin

(September 14, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: June 15, 2023 Solicitation Closed: July 27, 2023

Number of Addenda Issued: Five (5)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding H.S.T.)
LCD Mechanical Inc.	$597,854.13*
Active Mechanical Services	$716,505.00
Superior Boilers Works and Welding Limited	$730,102.85
Vanguard Mechanical Inc.**	$791,826.00
Servocraft Limited	$999,050.00
Alpeza General Contracting Inc.	$1,009,800.00
Index Construction Inc.	$1,142,845.00

*Pursuant to the Request for Tenders document, the contract award value includes contingency.

**Supplier was found non-compliant with the mandatory requirements.

Background Information

(September 14, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 3999125314 to LCD Mechanical Inc. for Disco Road Transfer Station Replacement of Exhaust Fan and HVAC for Solid Waste Management Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-239277.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), Diana Santucci, Lena Dianda, David McLeod
No:
Absent: