Item - 2023.BA45.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3975879037, Contract Number 24TR-PE-002-SFM

Description:

Assembly, installation, removal and repair of Bicycle Locking Rings in various locations within the City of Toronto from October 19, 2023 to October 19, 2024, with the option in favour of the City to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, then the Acting General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Kleinburg Contracting Ltd.

Contract Award Value:

$328,000 net of all applicable taxes and charges

$370,640 including HST and all applicable charges

$333,773 net of HST recoveries

The contract is expected to start on October 19, 2023 and end on October 19, 2024.

Option Year 1: October 19, 2024 to October 18, 2025

$337,840 net of all applicable taxes and charges

$381,759 including HST and all applicable charges

$343,786 net of HST recoveries

Option Year 2: October 19, 2025 to October 18, 2026

$347,975 net of all applicable taxes and charges

$393,212 including HST and all applicable charges

$354,100 net of HST recoveries

Option Year 3: October 19, 2026 to October 18, 2027

$358,414 net of all applicable taxes and charges

$405,008 including HST and all applicable charges

$364,723 net of HST recoveries

Option Year 4: October 19, 2027 to October 18, 2028

$369,167 net of all applicable taxes and charges

$417,159 including HST and all applicable charges

$375,664 net of HST recoveries

The total potential contract award identified in this report including all option years is $1,741,397 net of all applicable taxes and charges and $1,967,779 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,772,046 net of HST recoveries.

The cost calculations for the option years reflect a 3 (three) percent Consumer Price Index adjustment applied to each option period after the initial term.

Solicitation Issued:  June 23, 2023                    Solicitation Closed:  July 10, 2023

Number of Addenda Issued: None

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

*Pursuant to the Request for Quotation document the contract award value includes contingency.