Item - 2023.BA45.8
Tracking Status
- This item was considered by Bid Award Panel on September 13, 2023 and was adopted without amendment.
BA45.8 - Award of Ariba Document 3974275608 to A.S.P. Incorporated, The West Egg Group Security Services Inc. and Garda Canada Security Corporation for Security Guard Services for Shelter, Support and Housing Administration Sites
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Panel Decision
The Bid Award Panel adopted the following:
1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer:
Solicitation Number:
Request for Proposal, Ariba Document Number 3974275608
Description:
For Security Guard Services at Shelter, Support and Housing Administration Sites.
The award is for an initial period of one (1) year from October 11, 2023 to October 10, 2024, with an option to extend the contract for an additional one (1) year term. Should the option be exercised, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions.
Recommended Supplier:
A.S.P. Incorporated
Contract Award Value:
$6,160,190 net of all applicable taxes and charges
$6,961,015 including HST and all applicable charges
$6,268,609 net of HST recoveries
Contract is expected to start on October 11, 2023 and end on October 10, 2024.
Option Year 1 - from October 11, 2024 to October 10, 2025
$6,344,996 net of all applicable taxes and charges
$7,169,845 including HST and all applicable charges
$6,456,668 net of HST recoveries
Total Potential Contact Award Value including Option Year for A.S.P. Incorporated
$12,505,186 net of all applicable taxes and charges
$14,130,860 including HST and all applicable charges
$12,725,277 net of HST recoveries
Recommended Supplier:
The West Egg Group Security Services
Contract Award Value:
$6,895,162 net of all applicable taxes and charges
$7,791,533 including HST and all applicable charges
$7,016,517 net of HST recoveries
Contract is expected to start on October 11, 2023 and end on October 10, 2024.
Option Year 1 - from October 11, 2024 to October 10, 2025
$7,102,017 net of all applicable taxes and charges
$8,025,279 including HST and all applicable charges
$7,227,012 net of HST recoveries
Total Potential Contact Award Value including Option Year for The West Egg Group Security Services
$13,997,179 net of all applicable taxes and charges
$15,816,812 including HST and all applicable charges
$14,243,529 net of HST recoveries
Recommended Supplier:
Garda Canada Security Corporation
Contract Award Value:
$7,677,623 net of all applicable taxes and charges
$8,675,714 including HST and all applicable charges
$7,812,749 net of HST recoveries
Contract is expected to start on October 11, 2023 and end on October 10, 2024.
Option Year 1 - from October 11, 2024 to October 10, 2025
$7,907,952 net of all applicable taxes and charges
$8,935,986 including HST and all applicable charges
$8,047,132 net of HST recoveries
Total Potential Contact Award Value including Option Year for Garda Canada Security Corporation
$15,585,575 net of all applicable taxes and charges
$17,611,700 including HST and all applicable charges
$15,859,881 net of HST recoveries
The combined total potential contract award for all suppliers identified in this report, including option year, is $42,087,940 net of all applicable taxes and charges, and $45,986,089 including HST and applicable charges. The combined total potential cost to the City is $42,828,687 net of HST recoveries.
Shelter, Support and Housing Administration has confirmed that a one (1) year contract term with the option to extend the contract for one (1) additional one (1) year term aligns with their current timelines for the COVID-19 Transition Plan.
The above cost calculations include three percent (3%) Consumer Price Index cost adjustment applied to Option Year 1 after the initial one (1) year contract period.
Origin
Summary
Solicitation Issued: May 26, 2023 Solicitation Closed: June 20, 2023
Number of Addenda Issued: Two (2)
Number of Bids: Twelve (12)
Table 2: Summary of Bids Received for Ariba Document Number 3974275608
|
Supplier Name |
|
2320610 Ontario Inc. O/A Active Security Enterprises** |
|
A.S.P. Incorporated |
|
Allied Universal Security Services** |
|
Cannon Security and Patrol Services Ltd.** |
|
CNSS Canadian National Security Solutions** |
|
Garda Canada Security Corporation |
|
Logixx Security Inc.** |
|
Regal Security Inc.* |
|
Star Security Inc.** |
|
The West Egg Group Security Services |
|
Valguard Security Inc.* |
|
Vanguard Protection & Security Services* |
Range of Scores: 6.10 to 64.58 points
*Supplier was found non-compliant with mandatory requirements.
** Supplier did not achieve the minimum technical score and was not considered for the pricing stage.
Background Information
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-239106.pdf
Motions
Moved by Diana Santucci.
Vote (Adopt Item)
|
Result: |
Majority Required |
|
Yes: |
Leah Ross (Chair), Diana Santucci, Lena Dianda, David McLeod |
|
No: |
|
|
Absent: |