Item - 2023.BA45.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3794517986

Description:

For the supply, delivery, and installation of Jordair Vertical Breathing Air Compressors for the City of Toronto's Fire Services Division. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Firechek Protection Services Inc.

Contract Award Value:       

$153,684 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$173,663 including HST and all applicable charges

$156,389 net of HST recoveries

The contract is expected to start on the date of award and end on September 15, 2024.

Option Year 1 (September 15, 2024 to September 14, 2025)

$158,295 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$178,873 including all applicable taxes and charges

$161,081 net of HST recoveries

Option Year 2 (September 15, 2025 to September 14, 2026)

$163,043 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$184,239 including all applicable taxes and charges

$165,913 net of HST recoveries

Option Year 3 (September 15, 2026 to September 14, 2027)

$167,935 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$189,766 including all applicable taxes and charges

$170,890 net of HST recoveries

The total potential contract award identified in this report including optional periods is $726,541 including all applicable taxes and charges. The total potential cost to the City including optional periods is $654,273 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: May 17, 2023                     Solicitation Closed:  June 13, 2023

Number of Addenda Issued: Three (3)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received including bid price