Item - 2023.BA45.10

Tracking Status

This item was considered by Bid Award Panel on September 13, 2023 and was adopted without amendment.

BA45.10 - Award of Ariba Document Number 3988526049 to Alpine Building Maintenance Inc. for the Provision of Custodian Services to Seniors Services and Long-Term Care homes

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 7, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Ariba Document Number 3988526049

Description:

For the provision of Custodian Services of housekeeping and laundry workers to Seniors Services and Long-Term Care homes. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) additional year period.

Should the option be exercised, then the General Manager of Seniors Services and Long-Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Alpine Building Maintenance Inc.

Contract Award Value:

$9,214,560 net of all applicable taxes and charges

$10,412,453 including HST and all applicable charges

$9,376,736 net of HST recoveries

Contract is expected to start on October 1, 2023, and end on September 30, 2025

Option Year 1: October 1, 2025, to September 30, 2026

$4,745,498 net of all applicable taxes and charges

$5,362,413 including HST and all applicable charges

$4,829,019 net of HST recoveries

The total potential contract award identified in this report including optional periods is $15,774,866 including all applicable taxes and charges. The total potential cost to the City including optional periods is $14,205,755 net of HST recoveries.

Origin

(September 7, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: June 20, 2023 Solicitation Closed: July 20, 2023

Number of Addenda Issued: Two (2)

Number of Bids: Four (4)

Table 2: Summary Responses Received for Ariba Document Number 3988526049

Responses Name
Alpine Building Maintenance Inc.*
Elite Health Solutions Inc.**
Resolve Support Services**
SQM Janitorial Services Inc.**

*Pursuant to the Request for Proposal document the contract award value on page 1 includes 20 percent miscellaneous.

** Supplier did not meet the required technical threshold to be considered for award.

Background Information

(September 7, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 3988526049 to Alpine Building Maintenance Inc. for the Provision of Custodian Services to Seniors Services and Long-Term Care homes
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-239108.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Diana Santucci.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), Diana Santucci, Lena Dianda, David McLeod
No:
Absent: