Item - 2023.BA43.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 24, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3780747531

Description:

Provisioning of Penetration Testing and Red Teaming Services for the City's Office of the Chief Information Security Officer for a two (2) year period with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods. 

Recommended Supplier:

BDO Canada LLP

Contract Award Value:

$1,800,000 net of all applicable taxes and charges

$2,034,000 including all taxes

$1,831,680 net of HST recoveries

Contract is expected to start on the date of award and be completed by August 31, 2025.

Option Year 1 (September 1, 2025 to August 31, 2026)

$900,000 net of all applicable taxes and charges

$1,017,000 including HST and all applicable charges

$915,840 net of HST recoveries

Option Year 2 (September 1, 2026 to August 31, 2027)

$900,000 net of all applicable taxes and charges

$1,017,000 including HST and all applicable charges

$915,840 net of HST recoveries

Option Year 3 (September 1, 2027 to August 31, 2028)

$900,000 net of all applicable taxes and charges

$1,017,000 including HST and all applicable charges

$915,840 net of HST recoveries

The total potential contract award including all optional periods is $4,500,000 net of all applicable taxes and charges, $5,085,000 including all applicable taxes and charges. 

The total potential cost to the City including optional periods is $4,579,200 net of HST recoveries.

Solicitation Issued: January 26, 2023           Solicitation Closed: March 14, 2023

Number of Addenda Issued: Four (4)

Number of Bids: Nineteen (19)

Table 2: Summary of Bids Received

* Supplier did not meet minimum technical threshold

Range of Scores:

30.56 to 84.56