Item - 2023.BA42.5

Tracking Status

This item was considered by Bid Award Panel on August 23, 2023 and was adopted without amendment.

BA42.5 - Award of Ariba Document Number 4022083487 to Zamboni Company Ltd., for the Supply and Delivery of Eleven (11) Latest Model Riding Type Ice Rink Resurfacers with Various Tank Capacities for Fleet Services Division

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 17, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 4022083487

Description:

For the supply and delivery of six (6) electric, three (3) gasoline, one (1) natural gas and one (1) propane latest model riding type ice rink resurfacers with various tank capacities, with option to purchase an additional thirteen (13) units in 2024-2025, four (4) units in 2025-2026, seven (7) units in 2026-2027 and two (2) units in 2027-2028, pending budget availability.

Upon award of this Request for Quotation, the Supplier and the City will have a contract from the date of award to August 31, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Zamboni Company Ltd.

Contract Award Value (2023)

$1,541,375 net of all applicable taxes and charges

$1,741,753 including HST and all applicable charges

$1,568,503 net of HST recoveries

Optional Contract Award Value (2024-2028)

$4,710,629 net of all applicable taxes and charges

$5,323,011 including HST and all applicable charges

$4,793,536 net of HST recoveries

Total Potential Contract Award Value including Optional Purchases (2023-2028)

$6,252,004 net of all applicable taxes and charges

$7,064,765 including HST and all applicable charges

$6,362,040 net of HST recoveries

Contract is expected to start on the date of award and end on August 31, 2028.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Origin

(August 17, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: June 8, 2023 Solicitation Closed: July 7, 2023

Number of Addenda Issued: Zero (0)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding H.S.T.)
Zamboni Company Ltd.	$1,541,375

Background Information

(August 17, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 4022083487 to Zamboni Company Ltd., for the Supply and Delivery of Eleven (11) Latest Model Riding Type Ice Rink Resurfacers with Various Tank Capacities for Fleet Services Division
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-238663.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Diana Santucci.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), Diana Santucci, Lena Dianda
No:
Absent:	David McLeod