Item - 2023.BA40.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 10, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 4065138633, Contract Number 23TW-DC-307OCS, 23TW-DC-308OCS and 23TW-DC-305OCS

Description:

Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto – Part A: Wards 19, 20, 21, 22, 23, 24 and 25 (23TW-DC-307OCS), Part B: Wards 1, 2, 3, 4, 5 and 7 (23TW-DC-308OCS) and Part C: Wards 11, 13 and 14 (23TW-DC-305OCS) for a period of four (4) months from date of award, with the option to renew the Contracts for one (1) additional eight (8) month period at the sole discretion of the City and subject to budget approval.  

Should the option period be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A:  Aqua Tech Solutions Inc.

Part B:  Aqua Tech Solutions Inc.

Part C:  A & F Di Carlo Construction Inc.

Contract Award Value:

Part A – Aqua Tech Solutions Inc.

$1,917,500 net of all applicable taxes and charges

$2,166,775 including all applicable taxes and charges  

$1,951,248 net of HST recoveries                    

Contract is expected to start on date of award and end November 30, 2023.

Option Period 1 (December 1, 2023 to July 31, 2024)

$1,917,500 net of all applicable taxes and charges

$2,166,775 including all applicable taxes and charges  

$1,951,248 net of HST recoveries

The total potential contract award including the optional period is $3,835,000 net of all taxes and charges and $4,333,550 including all applicable taxes and charges. The total potential cost to the City for Aqua Tech Solutions Inc. including the option period is $3,902,496 net of HST recoveries.

Part B – Aqua Tech Solutions Inc.

$2,737,000 net of all applicable taxes and charges

$3,092,810 including all applicable taxes and charges  

$2,785,171 net of HST recoveries

Contract is expected to start on date of award and end November 30, 2023.

Option Period 1 (December 1, 2023 to July 31, 2024)

$2,737,000 net of all applicable taxes and charges

$3,092,810 including all applicable taxes and charges  

$2,785,171 net of HST recoveries

The total potential contract award including the optional period is $5,474,000 net of all taxes and charges and $6,185,620 including all applicable taxes and charges The total potential cost to the City for Aqua Tech Solutions Inc. including the option period is $5,570,342 net of HST recoveries.

Part C – A & F Di Carlo Construction Inc.

$1,942,030 net of all applicable taxes and charges

$2,194,494 including all applicable taxes and charges  

$1,976,210 net of HST recoveries

Contract is expected to start on date of award and end November 30, 2023.

Option Period 1 (December 1, 2023 to July 31, 2024)

$1,942,030 net of all applicable taxes and charges

$1,194,494 including all applicable taxes and charges  

$1,976,210 net of HST recoveries

The total potential contract award including the optional period is $3,884,060 net of all taxes and charges and $4,388,988 including all applicable taxes and charges. The total potential cost to the City for A & F Di Carlo Construction Inc. including the option period is $3,952,419 net of HST recoveries.

The total potential contract award including the option period for all parts is $13,193,060 net of all taxes and charges and $14,908,158 including all applicable taxes and charges. The total potential cost to the City including the option period for all parts is $13,425,258 net of HST recoveries.

The above cost calculations for the option periods reflect a 100 percent increase of the total value of the contract.

Solicitation Issued: June 22, 2023        Solicitation Closed: July 19, 2023

Number of Addenda Issued: None

Number of Bids: Five (5)

Table 2: Summary of Bids received including bid price (Part A):

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.

 Table 3: Summary of Bids received including bid price (Part B):

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.

Table 4: Summary of Bids received including bid price (Part C):

*Pursuant to the Request for Tender document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.