Item - 2023.BA4.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2993629821

Description:

For the provision and delivery of Professional Topographic Surveying Services to Genesis Land Surveying Inc., Tham Surveying Limited, J H Gelbloom Surveying Limited, Rouse Surveying Inc., in conjunction with the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods.

Recommended Supplier: 

Genesis Land Surveying Inc.

Tham Surveying Limited

J H Gelbloom Surveying Limited

Rouse Surveying Inc.

Should the option(s) years one (1) and two (2) be exercised, then the General Manager Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions.

Contract Award Value:

1. Genesis Land Surveying Inc.

Date of Award to October 7, 2025

$135,960 net of all applicable taxes and charges

$153,635 including HST and all applicable charges

$138,353 net of HST recoveries

The Contract is expected to start following the date of award and end on October 6, 2025.

Option Year 1: (October 7, 2025, to October 6, 2026)

$46,680 net of all applicable taxes and charges

$52,748 including HST and all applicable charges

$47,501 net of HST recoveries

Option Year 2: (October 7, 2026, to October 6, 2027)

$48,080 net of all applicable taxes and charges

$54,330 including HST and all applicable charges

$48,926 net of HST recoveries

The total contract award including all option years net of all applicable taxes and charges is $230,720 and $260,713 including all applicable taxes and charges. The total cost to the City including all option years is $234,780 net of HST recoveries.

2. Tham Surveying Limited

Date of Award to October 7, 2025

$141,300 net of all applicable taxes and charges

$159,669 including HST and all applicable charges

$143,789 net of HST recoveries

The Contract is expected to start following the date of award and end on October 6, 2025.

Option Year 1: (October 7, 2025, to October 6, 2026)

$47,100 net of all applicable taxes and charges

$53,223 including HST and all applicable charges

$47,929 net of HST recoveries

Option Year 2: (October 7, 2026, to October 6, 2027)

$48,513 net of all applicable taxes and charges

$54,820 including HST and all applicable charges

$49,367 net of HST recoveries

The total contract award including all option years net of all applicable taxes and charges is $236,913 and $267,712 including all applicable taxes and charges. The total cost to the City including all option years is $241,083 net of HST recoveries.

3. J H Gelbloom Surveying Limited

Date of Award to October 7, 2025

$160,110 net of all applicable taxes and charges

$180,924 including HST and all applicable charges

$162,928 net of HST recoveries

The Contract is expected to start following the date of award and end on October 6, 2025.

Option Year 1: (October 7, 2025, to October 6, 2026)

$53,370 net of all applicable taxes and charges

$60,308 including HST and all applicable charges

$54,309 net of HST recoveries

Option Year 2: (October 7, 2026, to October 6, 2027)

$54,971 net of all applicable taxes and charges

$62,117 including HST and all applicable charges

$55,939 net of HST recoveries

The total contract award including all option years net of all applicable taxes and charges is $268,451 and $303,350 including all applicable taxes and charges. The total cost to the City including all option years is $273,176 net of HST recoveries.

4. Rouse Surveying Inc.

Date of Award to October 7, 2025

$213,930 net of all applicable taxes and charges

$241,741 including HST and all applicable charges

$217,695 net of HST recoveries

The Contract is expected to start following the date of award and end on October 6, 2025.

Option Year 1: (October 7, 2025, to October 6, 2026)

$73,449 net of all applicable taxes and charges

$82,998 including HST and all applicable charges

$74,742 net of HST recoveries

Option Year 2: (October 7, 2026, to October 6, 2027)

$75,653 net of all applicable taxes and charges

$85,488 including HST and all applicable charges

$76,984 net of HST recoveries

The total contract award including all option years net of all applicable taxes and charges is $363,032 and $410,226 including all applicable taxes and charges. The total cost to the City including all option years is $369,421 net of HST recoveries.

All Four (4) Suppliers Combined:

The total value of all contracts to be awarded including all option years net of all applicable taxes and charges is $1,099,116 and $1,242,001 including all applicable taxes and charges. The total cost to the City including all option years for all awards is $1,118,460 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued: February 10, 2022                       Solicitation Closed: March 3, 2022

Number of Addenda Issued: 0

Number of Bids: Eight (8)

Table 2: Summary of Bids Received including Bid Price