Item - 2023.BA4.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer:

1. The Bid Award Panel rescind its May 11, 2022, Item BA187.2 decision to award Request for Tender Ariba Document Number 3341574028 to Rossclair Contractor Inc., due to the amount of time taken to complete the award and subsequent legal agreement, work was not able to commence nor completed by September 26, 2022. The current theatre season is already underway not allowing the work to be completed this year. Economic Development and Culture expects to retender this project.

Solicitation Number:

Request for Tender, Ariba Document Number 3341574028 

Description:

Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby including, regarding the lobby floor, adding an accessible ticket booth, and accessible washroom.

Recommended Supplier:

Rossclair Contractors Inc.

Contract Award Value:

$599,700 net of all applicable taxes and charges

$677,661 inclusive of HST and all applicable charges 

$599,700 net of HST recoveries (100 percent recoverable)

Contract was expected to start on date of award and end November 2022.

Solicitation Issued: February 18, 2022             Solicitation Closed: March 21, 2022

Number of Addenda Issued: Seven (7)

Number of Bids: Nine (9)

Table 2: Summary of Bids Received for Ariba Document Number 3341574028 including bid price

* Pursuant to the Request for Tender document the bid price includes Contingency Allowance.

** Non-Compliant bid.