Item - 2023.BA4.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 1, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3586141004

Description:

For the non-exclusive supply and delivery of all labour, tools, equipment, materials, supplies and all other incidentals necessary for the Collection, Removal and Disposal of Garbage, Refuse, Junk, Litter and Debris from various Private and Public Properties for the City of Toronto's Municipal Licensing and Standards Division. The term of the Contract is from the date of award to November 30, 2023, with the option to extend the contract for two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

Should the option periods be exercised, then the Executive Director of Municipal Licensing and Standards will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

SQM Janitorial Services Inc.

Contract Award Value:

$218,822 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$247,269 including HST and all applicable charges

$222,673 net of HST recoveries

Contract is expected to start upon date of award and end on November 30, 2023.

Option Year 1 (December 1, 2023 to November 30, 2024)

$225,387 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$254,687 including HST and all applicable charges

$229,354 net of HST recoveries

Option Year 2 (December 1, 2024 to November 30, 2025)

$232,148 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$262,327 including HST and all applicable charges

$236,234 net of HST recoveries

The total potential contract award including all option years is $676,357 net of all applicable taxes and charges and $764,283 including all applicable taxes and charges. The total potential cost to the City, including all option years is $688,261 net of HST recoveries.

The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.

Solicitation Issued: August 31, 2022     Solicitation Closed:  September 21, 2022

Number of Addenda Issued: One (1)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price

*Supplier found to be non-compliant with mandatory requirements.