Item - 2023.BA4.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number 3542998354 (Part A), Contract Number 22TW-DC-302OCS

Description:

General Sewer and Watermain Construction Related Activities for Residential Water and Sewer Service Connections for North York District – Part A: Wards: 6, 8, 15, 16, 17 and 18 (Contract Number 22TW-DC-302OCS) from date of award to December 31, 2023, with the option to extend the Contract for two (2) additional one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Part A: Utility Force Construction Inc.

Contract Award Value:

$5,084,375 net of all applicable taxes and charges

$5,745,344 including all applicable taxes and charges  

$5,173,860 net of HST recoveries

Contract is expected to start on the date of award to December 31, 2023.

Option Period 1 (January 1, 2024, to December 31, 2024)

$5,236,906 net of all applicable taxes and charges

$5,917,704 including all applicable taxes and charges  

$5,329,076 net of HST recoveries

Option Period 2 (January 1, 2025, to December 31, 2025)

$5,394,013 net of all applicable taxes and charges

$6,095,235 including all applicable taxes and charges  

$5,488,948 net of HST recoveries

The total contract award including all option periods is $15,715,295 net of all applicable taxes and charges and $17,758,283 including all applicable taxes and charges. The total potential cost to the City including the option period is $15,991,884 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index increase applied annually to the yearly cost after the initial year.

Solicitation Issued: June 23, 2022         Solicitation Closed: August 11, 2022

Number of Addenda Issued: Eight (8)

Number of Bids: Six (6)

Table 2: Summary of Bids Received

*Supplier did not meet the minimum technical threshold.

**Pursuant to the Request for Proposal document the contract award value includes contingency.

Range of Scores:

100.00 – 35.00