Item - 2023.BA39.5

Tracking Status

This item was considered by Bid Award Panel on August 9, 2023 and was adopted without amendment.

BA39.5 - Award of Ariba Document Number 4005566881 to Viola Management Inc., for Interim Repairs, Builders File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke, York District for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 1 - Etobicoke North, 2 - Etobicoke Centre, 3 - Etobicoke - Lakeshore, 5 - York South - Weston, 7 - Humber River - Black Creek

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 4005566881, Contract Number 23TR-OM-220-EY-CI

Description:

Interim Repairs, Builders File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke, York District

Recommended Supplier:

Viola Management Inc.

Contract Award Value:

$2,216,975 net of all applicable taxes and charges

$2,505,182 including HST and all applicable charges

$2,255,994 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2023.

Origin

(August 3, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: May 30, 2023 Solicitation Closed: June 15, 2023

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding HST)
Viola Management Inc.	$2,186,975.00*
PTR Paving Inc.	$2,331,085.70
7850891 Canada Inc. o/a Egnatia Paving	$2,778,470.50
Aqua Tech Solutions Inc.	$3,184,454.49

*Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(August 3, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 4005566881 to Viola Management Inc., for Interim Repairs, Builders File Permanent Restorations and Maintenance of Arterial, Collector, Local Roads and Laneways in the City of Toronto, Etobicoke, York District for Transportation Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-238554.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod (Acting Chair), Angel Valdes
No:
Absent:	Lena Dianda