Item - 2023.BA39.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Supplier Qualifications, Ariba Document Number 3743124423

Description:

For the provision of Professional General Contracting Services to assist the Corporate Real Estate Management Division's Project Management Office with Small Capital Projects and Emergency Capital Projects on asset improvement scopes.

The terms of the multi-use pre-qualified list will be for a period of two (2) years from the date of award, with the option to renew the contract for an additional one (1) year option period. Suppliers' submitted rates will apply and remain firm for the duration of the contract term including option period. Should the option be exercised, the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Individual work assignments under $70,000 (HST excluded) will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier.

For Individual work assignments valued over $70,000 (HST excluded), Request for Quotations will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City’s Purchasing By Law, Policy and Procedure.

This Bid Award Panel report is seeking authority to award only the rotational roster contracts with the associated award values per supplier.  

Recommended Supplier:

P.S. Painting Limited / COSAR GC PM   

Contract Award Value:

$3,100,000 net of all applicable taxes and charges

$3,503,000 including HST and all applicable charges

$3,154,560 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2025.

Option Year 1 - From August 1, 2025 to July 31, 2026

$1,550,000 net of all applicable taxes and charges

$1,751,500 including HST and all applicable charges

$1,577,280 net of HST recoveries

Total Potential Contract Award Value including Option Period for P.S. Painting Limited / COSAR GC PM

$4,650,000 net of all applicable taxes and charges

$5,254,500 including HST and all applicable charges

$4,731,840.00 net of HST recoveries

Recommended Supplier:

Martinway Contracting Ltd.

Contract Award Value:

$3,100,000.00 net of all applicable taxes and charges

$3,503,000.00 including HST and all applicable charges

$3,154,560.00 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2025.

Option Year 1 - From August 1, 2025 to July 31, 2026

$1,550,000.00 net of all applicable taxes and charges

$1,751,500.00 including HST and all applicable charges

$1,577,280.00 net of HST recoveries

Total Potential Contract Award Value including Option Period for Martinway Contracting Ltd

$4,650,000 net of all applicable taxes and charges

$5,254,500 including HST and all applicable charges

$4,731,840.00 net of HST recoveries

Recommended Supplier:

Canada Construction Limited

Contract Award Value:

$3,100,000.00 net of all applicable taxes and charges

$3,503,000.00 including HST and all applicable charges

$3,154,560.00 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2025.

Option Year 1 - From August 1, 2025 to July 31, 2026

$1,550,000.00 net of all applicable taxes and charges

$1,751,500.00 including HST and all applicable charges

$1,577,280.00 net of HST recoveries

Total Potential Contract Award Value including Option Period for Canada Construction Limited

$4,650,000 net of all applicable taxes and charges

$5,254,500 including HST and all applicable charges

$4,731,840.00 net of HST recoveries

Recommended Supplier:

The State Group Inc.

Contract Award Value:

$3,100,000.00 net of all applicable taxes and charges

$3,503,000.00 including HST and all applicable charges

$3,154,560.00 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2025.

Option Year 1 - From August 1, 2025 to July 31, 2026

$1,550,000.00 net of all applicable taxes and charges

$1,751,500.00 including HST and all applicable charges

$1,577,280.00 net of HST recoveries

Total Potential Contract Award Value including Option Period for The State Group Inc.

$4,650,000 net of all applicable taxes and charges

$5,254,500 including HST and all applicable charges

$4,731,840.00 net of HST recoveries

The combined total potential contract award for all suppliers identified in this report, including option year, is $18,600,000 net of all applicable taxes and charges, and $21,018,000 including HST and applicable charges. The combined total potential cost to the City is $18,927,360 net of HST recoveries.

Solicitation Issued: March 23, 2023       Solicitation Closed: May 2, 2023

Number of Addenda Issued: Five (5)

Number of Bids: Thirteen (13)

Summary of Bids Received:

*Supplier did not pass the Mandatory Submission Requirements Stage.

**Supplier did not achieve the minimum technical score and was not considered for the pricing stage.

Range of Scores: 51.54 - 78.24 points