Item - 2023.BA39.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3712084057

Description:

For the non-exclusive supply, delivery of HID Seos access cards, photo badge consumables (horizontal and vertical photo badge holders and photo badge reels, CP500 Transfer Film, Ribbons and Hologram consumables), CP500 Printer, CL50 Hologram laminator and Hologram Films designs, Braille design either on badge holders or Seos access cards (possibility of design to be taken into consideration) and CCURE9000 card format programming, Biometric Readers enrollment and programming and maintenance, repairs of existing and new CP500 Printers and CL50 Hologram Laminators.  

Recommended Supplier:

Johnson Controls Canada LP

Contract Award Value:

$2,482,324 net of all applicable taxes and charges

$2,805,026 including HST and all applicable charges

$2,526,013 net of HST recoveries

The contract is expected to start on date of award and end on July 31, 2026.

Solicitation Issued: March 9, 2023                Solicitation Closed: April 20, 2023

Number of Addenda Issued: Three (3)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price