Item - 2023.BA38.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 27, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3863128487

Description:

Non-exclusive supply of Traffic Data Collection Services for the City of Toronto's Transportation Services Division for a period of two (2) years with the option to renew the contract for two (2) additional one (1) year periods.

Recommended Supplier:

Spectrum Traffic Data Inc.

Contract Award Value:

$4,435,260 net of all applicable taxes and charges

$5,011,844 including HST and all applicable charges

$4,513,321 net of HST recoveries

Contract is expected to start on date of award and end on August 31, 2025.

Option Year 1: September 1, 2025 to August 31, 2026

$2,217,630 net of all applicable taxes and charges

$2,505,922 including HST and all applicable charges

$2,256,660 net of HST recoveries

Option Year 2: September 1, 2026 to August 31, 2027

$2,217,630 net of all applicable taxes and charges

$2,505,922 including HST and all applicable charges

$2,256,660 net of HST recoveries

The total potential contract award value, including the optional periods is $8,870,520 net of all applicable taxes and charges and $10,023,688 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,026,641 net of HST recoveries.

Solicitation Issued: April 13, 2023                 Solicitation Closed: May 23, 2023

Number of Addenda Issued: Seven (7)

Number of Bids: Two (2)

Table 4: Summary of Bids Received including bid price

*Supplier did not meet the minimum technical threshold.