Item - 2023.BA37.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 4021925808, Contract Number 23TR-PDM-04-CPP

Description:

For the Non-Exclusive Supply, Installation, Maintenance and Warranty of Pavement Markings, Bollards, Concrete Curbs, Planters, Plantings and Related Materials for a period of one (1) year with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Upper Canada Road Services Inc.

Contract Award Value:

$3,131,905 net all applicable taxes and charges

$3,539,052 including HST and all applicable charges

$3,187,026 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2024.

Option Year 1: August 1, 2024 to July 31, 2025

$3,225,862 net of all applicable taxes and charges

$3,645,224 including HST and all applicable charges

$3,282,637 net of HST recoveries

Option Year 2: August 1, 2025 to July 31, 2026

$3,322,638 net of all applicable taxes and charges

$3,754,581 including HST and all applicable charges

$3,381,116 net of HST recoveries

The total potential contract award value, including the optional periods is $9,680,405 net of all applicable taxes and charges and $10,938,857 including HST and all applicable charges. The total potential cost to the City, including option periods is $9,850,780 net of HST recoveries.

The above cost calculations for the Option Year periods reflect an estimated annual three (3) percent increase as per the Consumer Price Index.

Solicitation Issued: June 9, 2023                       Solicitation Closed: June 27, 2023

Number of Addenda Issued: Three (3)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price

* Pursuant to the Request for Quotation document, the contract award value includes contingency.