Item - 2023.BA37.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Supplier Qualifications, Ariba Document Number 3841985700

Description:

For the provision of Supply and Install of Security Products (cameras, access controls, etc.) for Corporate Security, a unit of the Corporate Real Estate Management Division.

The term of the multi-use pre-qualified list will be for a period of three (3) years from the date of award. Suppliers' submitted rates will apply and remain firm for the duration of the contract term.

Individual work assignments under $30,000 (excluding HST) will be issued to suppliers on a rotational demand basis. Blanket contracts will be established for each successful Supplier.

For Individual work assignments valued over $30,000 (excluding HST) and not exceeding $500,000, Request for Quotations or Proposals will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed by seeking appropriate award authority in accordance with City’s Purchasing By-Law, Policy and Procedure.

The Bid Award Panel report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier.  

Recommended Supplier:

Paladin Technologies Inc

Contract Award Value:

$844,575 net of all applicable taxes and charges

$954,370 including HST and all applicable charges

$859,440 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2026.

Recommended Supplier:

Vipond Inc.

Contract Award Value:

$844,575 net of all applicable taxes and charges

$954,370 including HST and all applicable charges

$859,440 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2026.

Recommended Supplier:

Johnson Controls Canada

Contract Award Value:

$844,575 net of all applicable taxes and charges

$954,370 including HST and all applicable charges

$859,440 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2026.

Recommended Supplier:

Met-Scan Canada Ltd.

Contract Award Value:

$844,575 net of all applicable taxes and charges

$954,370 including HST and all applicable charges

$859,440 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2026.

The combined total potential contract award for all suppliers identified in this report, is $3,378,300 net of all applicable taxes and charges, and $3,817,479 including HST and applicable charges. The combined total potential cost to the City is $3,437,758 net of HST recoveries.

Solicitation Issued:  March 24, 2023 Solicitation Closed:  May 18, 2023

Number of Addenda Issued: Six (6)

Number of Bids:  Five (5)

Summary of Bids Received:

* Supplier did not achieve the minimum technical score and was not considered for the pricing stage.

Range of Scores:   74.05 - 86.50 points