Item - 2023.BA36.6

Tracking Status

This item was considered by Bid Award Panel on July 19, 2023 and was adopted without amendment.

BA36.6 - Award of Ariba Document 4001854894 to Vaughan Paving Ltd. for Repairs to Utility Cuts, Builder Files, Ramp Runs, and Missing Link Sidewalks within the Scarborough District for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 20 - Scarborough Southwest, 21 - Scarborough Centre, 22 - Scarborough - Agincourt, 23 - Scarborough North, 24 - Scarborough - Guildwood, 25 - Scarborough - Rouge Park

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 13, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 4001854894, Contract Number 23TR-OM-740-SC-TU

Description:

Permanent Repairs to Utility Cuts, Builder Files, Ramp Runs, and Missing Link Sidewalks within the Scarborough District

Recommended Supplier:

Vaughan Paving Ltd.

Contract Award Value:

$1,360,939 net of all applicable taxes and charges

$1,537,861 including HST and all applicable charges

$1,384,892 net of HST recoveries

Contract is expected to start on August 14, 2023 and end on December 31, 2023.

Origin

(July 13, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: May 12, 2023 Solicitation Closed: June 6, 2023

Number of Addenda Issued: Three (3)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding H.S.T.)
Vaughan Paving Ltd.	$1,345,939.00* **
D. Crupi & Sons Limited	$1,1789,749.00*
Aqua Tech Solutions Inc.	$1,876,948.47
PTR Paving Inc.	$2,053,078.00

* Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

**Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(July 13, 2023) Report from the Chief Procurement Officer on Award of Ariba Document 4001854894 to Vaughan Paving Ltd. for Repairs to Utility Cuts, Builder Files, Ramp Runs, and Missing Link Sidewalks within the Scarborough District for Transportation Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-238377.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Angel Valdes, Lena Dianda
No:
Absent: