Item - 2023.BA34.4

Tracking Status

This item was considered by Bid Award Panel on July 5, 2023 and was adopted without amendment.

BA34.4 - Award of Ariba Document Number 3864807802 to Sustainable Roots Ecological Restoration Inc. for the Non-exclusive Supply of Labour, Equipment and Materials for Planting Site Maintenance at Various Naturalized Areas for the City of Toronto's Parks, Forestry and Recreation Division

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3864807802

Description:

For the non-exclusive supply of labour, equipment, and materials for planting site maintenance at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31st, 2023.

Recommended Supplier:

Sustainable Roots Ecological Restoration Inc.

Contract Award Value:

$625,641 net of all applicable taxes and charges*

$706,975 including HST and all applicable charges

$636,653 net of HST recoveries

Contract is expected to start on Date of Award and end on December 31st, 2023.

* The above cost calculations reflect a 5 percent contingency award.

Origin

(June 29, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: March 23rd, 2023 Solicitation Closed: April 19th, 2023

Number of Addenda Issued: Zero (0)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price:

Supplier Name	Bid Price (excluding HST)
1818620 o/a Emission Tree*	$561,220
Sustainable Roots Ecological Restoration Inc.	$595,849
Brinkman and Associates Reforestation Limited*	$968,846

*Bidder was found non-compliant with mandatory requirements.

Background Information

(June 29, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 3864807802 to Sustainable Roots Ecological Restoration Inc. for the Non-exclusive Supply of Labour, Equipment and Materials for Planting Site Maintenance at Various Naturalized Areas for the City of Toronto's Parks, Forestry and Recreation Division
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-238026.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Diana Santucci.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci, Gregg Loane
No:
Absent: