Item - 2023.BA33.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 15, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3971297887

Description:

For the rental, delivery and pickup of three 11 foot Toro Groundmaster 4010 outfront mowers for the City of Toronto’s Parks Division from the date of award to April 14, 2024 with the option to renew for four (4) additional one year periods.

Should the option(s) be exercised, then the Director, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Turf Care Products Canada Ltd.

Contract Award Value:

$134,550 net of all applicable taxes and charges

$152,041 including HST and all applicable charges

$136,918 net of HST recoveries

Contract is expected to start on date of award and end on April 14, 2024.

Option Year 1: April 15, 2024 to April 14, 2025

$138,586 net of all applicable taxes and charges

$156,602 including HST and all applicable charges

$141,025 net of HST recoveries

Option Year 2: April 15, 2025 to April 14, 2026

$142,744 net of all applicable taxes and charges

$161,300 including HST and all applicable charges

$145,256 net of HST recoveries

Option Year 3: April 15, 2026 to April 14, 2027

$147,026 net of all applicable taxes and charges

$166,139 including HST and all applicable charges

$149,614 net of HST recoveries

Option Year 4: April 15, 2027 to April 14, 2028

$151,437 net of all applicable taxes and charges

$171,124 including HST and all applicable charges

$154,102 net of HST recoveries

The above cost calculations reflect a 3 percent Consumers Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: March 23, 2023                Solicitation Closed: May 17, 2023

Number of Addenda Issued: None

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price