Item - 2023.BA33.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 15, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3889294579, Contract Number 23TR-OM-400-SAM-SM

Description:

Non-exclusive supply, delivery and warranty of making supplies for City of Toronto's Transportation Services Division for a period of two (2) years from date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods.

Should the option be exercised, the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

The Graphix Source Canada Ltd.

Contract Award Value:

$371,547 net of all applicable taxes and charges

$419,848 including HST and all applicable charges

$378,086 net of HST recoveries

The Contract is expected to start on date of award and ends on June 30, 2025.

Option Year 1: July 1, 2025 to June 30, 2026

$191,347 net of all applicable taxes and charges

$216,222 including HST and all applicable charges

$194,715 net of HST recoveries

Option Year 2: July 1, 2026 to June 30, 2027

$197,087 net of all applicable taxes and charges

$222,708 including HST and all applicable charges

$200,556 of HST recoveries

The total potential contract award, including the optional periods is $759,981 net of all applicable taxes and charges and $858,779 including HST and all applicable charges. The total potential cost to the City, including option periods is $773,357 net of HST recoveries.

The above cost calculations for the Option Year reflects an estimated annual three (3) percent increase as per the Consumer Price Index.

Solicitation Issued: May 3, 2023                    Solicitation Closed: May 19, 2023

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price

* Pursuant to the Request for Quotation document the contract award value includes contingency.