Item - 2023.BA33.13

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 22, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations, Ariba Document Number 3821226770

Description:

For the non-exclusive supply of all labour, materials, and equipment necessary to provide and install new reversing and dash camera systems, as well as parts and repair services on Units, owned and operated by the City of Toronto’s Divisions, for a period of one (1) year from June 15, 2023 to June 14, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for additional terms of up to four (4) separate one (1) year periods.

Should the option(s) be exercised, the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

DiCAN Inc. - Lot 1

Contract Award Value:

$813,742 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$919,528 including HST and all applicable charges

$828,063 net of HST recoveries

Contract is expected to start on June 15, 2023 and end on June 14, 2024.

Option Year 1: from June 15, 2024 to June 14, 2025

$838,154 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$947,114 including all applicable taxes and charges

$852,905 net of HST recoveries

Option Year 2 : from June 15, 2025 to June 14, 2026

$863,298 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$975,527 including all applicable taxes and charges

$878,492 net of HST recoveries

Option Year 3: from June 15, 2026 to June 14, 2027

$889,197 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,004,793 including all applicable taxes and charges

$904,847 net of HST recoveries

Option Year 4: from June 15, 2027 to June 14, 2028

$915,873 net of all applicable taxes and charges (including 15 percent for miscellaneous items)

$1,034,937 including all applicable taxes and charges

$931,993 net of HST recoveries

The above cost calculations include three percent (3 percent) Consumer Price Index cost adjustment applied to each term after the initial one (1) year contract period.

Contract Award Value:

The total potential combined contract awards for the supplier identified in this report including all optional years is $4,320,264 net of all applicable taxes and charges, and $4,881,899 including all applicable taxes and charges. The total potential cost to the City including all option years, is $4,396,301 net of HST recoveries.

Solicitation Issued: February 21, 2023           Solicitation Closed: May 9, 2023

Number of Addenda Issued: Four (4)

Number of Bids: One (1)

Table 3: Summary of Bids Received including bid price

*The Bid Price does not include miscellaneous cost.