Item - 2023.BA31.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 8, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3874199193

Description:

For the supply and delivery of Nineteen (19) Latest Model Regular Cab and Chassis, 2 Wheel Drive, with Various Body Configurations, with option to purchase an additional Five (5) units in 2023-2024 pending budget availability.

Recommended Supplier:

2281610 Ontario Inc., O/A Ford Downtown (Appendix A, B and C)

Appendix A - Contract Award Value:

$1,080,805 net of all applicable taxes and charges

$1,221,310 including HST and all applicable charges

$1,099,827 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2024.

Appendix A - Contract Award Value (2024) (1 Optional Unit):

$437,887 net of all applicable taxes and charges

$494,812 including HST and all applicable charges

$445,594 net of HST recoveries

The total potential contract award identified in this report is $1,518,692 net of all applicable taxes and charges, $1,716,122 including HST and applicable charges. The total potential cost to the City is $1,545,421 net of HST recoveries.

Appendix B - Contract Award Value:

$1,061,093 net of all applicable taxes and charges

$1,199,035 including HST and all applicable charges

$1,079,768 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2024.

Appendix B - Contract Award Value (2024) (1 Optional Unit):

$518,592 net of all applicable taxes and charges

$586,009 including HST and all applicable charges

$527,719 net of HST recoveries

The total potential contract award identified in this report is $1,579,685 net of all applicable taxes and charges, $1,785,044 including HST and applicable charges. The total potential cost to the City is $1,607,487 net of HST recoveries.

Appendix C - Contract Award Value:

$3,114,893 net of all applicable taxes and charges

$3,519,829 including HST and all applicable charges

$3,169,715 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2024.

Appendix C - Contract Award Value (2024) (3 Optional Units):

$2,299,080 net of all applicable taxes and charges

$2,597,960 including HST and all applicable charges

$2,339,544 of HST recoveries

The total potential contract award identified in this report is $5,413,973 net of all applicable taxes and charges, $6,117,789 including HST and applicable charges. The total potential cost to the City is $5,509,259 net of HST recoveries.

The total potential contract award identified in this report for Appendix A, B and C pricing forms is $8,512,350 net of all applicable taxes and charges, $9,618,956 including HST and applicable charges. The total potential cost to the City for all Appendix A, B and C pricing forms is $8,662,167 net of HST recoveries.

The above cost calculations reflect optional additional quantities within the same initial one (1) year period.

Solicitation Issued: February 27, 2023             Solicitation Closed: April 19, 2023

Number of Addenda Issued: Two (2)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price.

* Bid Price does not include optional pricing.