Item - 2023.BA31.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 8, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations, Ariba Document Number 3814081357

Description:

Non-exclusive Supply and Delivery, Including Off-Loading of Manufactured Carbon Steel (Ferrous/Non-Ferrous) Products and Concrete Reinforcing Bar and Mesh for a period of three (3) years with the option to renew the contract for two (2) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Solid Waste Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Mississauga Steel Mart

Contract Award Value:

$998,566 net of all applicable taxes and charges

$1,128,380 including HST and all applicable charges

$1,016,141 net of HST recoveries

Contract is expected to start on the date of award and end on June 30, 2026.

Option Year 1: July 1, 2026 to June 30, 2027

$342,841 net of all applicable taxes and charges

$387,410 including HST and all applicable charges

$348,875 net of HST recoveries

Option Year 2: -July 1, 2027 to June 30, 2028

$353,126 net of all applicable taxes and charges

$399,033 including HST and all applicable charges

$359,341 net of HST recoveries

The total potential contract award, including the Optional Periods is $1,694,534 net of all applicable taxes and charges and $1,914,823 including HST and all applicable charges. The total potential cost to the City, including Option Periods is $1,724,357 net of HST recoveries.

The cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index increase applied annually after the initial year.

Solicitation Issued: February 3, 2023                Solicitation Closed: February 28, 2023

Number of Addenda Issued: None

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price

* Pursuant to the Request of Quotations Document, the contract award value includes contingency.