Item - 2023.BA28.9

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3320337449.

Description:

For the non-exclusive supply and delivery of Environmental Services related to Designated Substances and Hazardous Material Surveys / Assessments, indoor air quality investigations, mould investigations, and soil sampling and analysis, for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager, Toronto Water Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

OH Environmental Inc.      

Contract Award Value:

$293,025 net of all applicable taxes and charges

$331,118 including HST and all applicable charges

$298,182 net of HST recoveries

Contract is expected to start on the date of award and end on May 31, 2024.

Option Year 1 (June 1, 2024 to May 31, 2025)

$307,676 net of all applicable taxes and charges

$347,674 including HST and all applicable charges

$313,091 net of HST recoveries Option Year 2 (June 1, 2025 to May 31, 2026)

$323,060 net of all applicable taxes and charges

$365,058 including HST and all applicable charges

$328,746 net of HST recoveries

Option Year 3 (June 1, 2026 to May 31, 2027)

$339,213 net of all applicable taxes and charges  

$383,311 including HST and all applicable charges

$345,183 net of HST recoveries

Option Year 4 (June 1, 2027 to May 31, 2028)

$356,174 net of all applicable taxes and charges

$402,476 including HST and all applicable charges

$362,442 net of HST recoveries

The total potential contract award identified in this report is $1,619,148 net of all applicable taxes and charges, and $1,829,637 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,647,645 net of HST recoveries.

The above cost calculations reflect a five (5) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: January 9, 2023    Solicitation Closed: February 28, 2023

Number of Addenda Issued: Four (4)

Number of Bids: Six (6)

Table 2: Summary of Bids Received including bid price