Item - 2023.BA28.7

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer:

Solicitation Number:

Kinetic GPO Request for Standing Offers (RFSO) Number 22-02.

Description:

After reviewing Kinetic GPO Request for Standing Offers Request for Standing Offers Number 22-02, Children's Services Division will leverage this Kinetic GPO contract with Wintergreen Learning Materials Ltd., and enter into an agreement with Wintergreen Learning Materials Ltd., for the supply and delivery of Children's Furniture, Toys and Manipulatives, from date of award to April 30, 2025.

Recommended Supplier:

Wintergreen Learning Materials Ltd.

Contract Award Value:

$2,800,000 net of all applicable taxes and charges

$3,164,000 including HST and all applicable charges

$2,849,280 net of HST recoveries

Contract is expected to start on date of award and end on April 30, 2025.

Renewal Option (May 1, 2025 to April 30, 2027)

$2,800,000 net of all applicable taxes and charges

$3,164,000 including HST and all applicable charges

$2,849,280 net of HST recoveries

The total potential contract award including all option years is $5,600,000 net of all applicable taxes and charges and $6,328,000 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $5,698,560 net of HST recoveries.

Solicitation Issued: February 4, 2022           Solicitation Closed: April 15, 2022

Number of Addenda Issued: Two (2)

Number of Bids: One (1)