Item - 2023.BA28.3

Tracking Status

This item was considered by Bid Award Panel on May 24, 2023 and was adopted without amendment.

BA28.3 - Award of Ariba Document Number 3873905324 to Stinson Equipment Limited for the Non-Exclusive Supply, Delivery and Warranty of Street Name Sign Components for the City of Toronto Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 18, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3873905324, Contract Number 23TR-OM-300-SAM-SNS.

Description:

For the non-exclusive supply, delivery and warranty of Street Name Sign Components for the City of Toronto, Transportation Services Division, for a period of two (2) years, starting from the date of award to June 30, 2025, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of one (1) year.

Should the option be exercised, the General Manager of Transportation Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Stinson Equipment Ltd.

Contract Award Value:

$951,056 net of all applicable taxes and charges

$1,074,693 including HST and all applicable charges

$967,795 net of HST recoveries

The contract is expected to start on date of award to June 30, 2025.

Option Year 1 (July 1, 2025 to June 30, 2026):

$489,794 net of all applicable taxes and charges

$553,467 including HST and all applicable charges

$498,414 net of HST recoveries

The total potential contract award including the option period is $1,440,850 net of all applicable taxes and charges and $1,628,161 inclusive of all applicable taxes and charges. The potential cost to the City including the option period is $1,466,209 net of HST recoveries.

The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index.

Origin

(May 18, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: March 21, 2023 Solicitation Closed: April 14, 2023

Number of Addenda Issued: None

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding H.S.T.)
Stinson Equipment Limited	$864,596.25*

*Pursuant to the Request for Quotation document the contract award value includes contingency.

Background Information

(May 18, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 3873905324 to Stinson Equipment Limited for the Non-Exclusive Supply, Delivery and Warranty of Street Name Sign Components for the City of Toronto Transportation Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-236663.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	David McLeod (Vice Chair), Diana Santucci, Lena Dianda
No:
Absent:	Leah Ross (Chair)