Item - 2023.BA27.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3705892622

Description:

For the all-inclusive supply, delivery, installation and provision of all labour, materials, equipment, vehicle, transportation, and supervisory necessary for preventative, predictive, replacement, installation and on-demand repair services for irrigation systems at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation Division from the date of award to December 31st 2023, with an option to renew the contract for four (4) additional separate one (1) year periods.

Should the options be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Enviroturf Landscape Irrigation Inc.

Contract Award Value:

$417,664 net of all applicable taxes and charges

$471,960 including HST and all applicable charges

$425,014 net of HST recoveries

Contract is expected to start following the date of award and end by December 31st 2023

Option Year 1: January 1, 2024 to December 31, 2024

$430,193 net of all applicable taxes and charges

$486,119 including HST and all applicable charges

$437,765 net of HST recoveries

Option Year 2: January 1, 2025 to December 31, 2025

$443,099 net of all applicable taxes and charges

$500,702 including HST and all applicable charges

$450,898 net of HST recoveries

Option Year 3: January 1, 2026 to December 31, 2026

$456,392 net of all applicable taxes and charges

$515,723 including HST and all applicable charges

$464,425 net of HST recoveries

Option Year 4: January 1, 2027 to December 31, 2027

$470,084 net of all applicable taxes and charges

$531,195 including HST and all applicable charges

$478,357 net of HST recoveries

The total potential contract award identified in this report, including all option years is $2,505,699 including all applicable taxes and charges and $2,217,432 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,256,459 net of HST recoveries

The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.

Solicitation Issued: 12/09/2022                                     Solicitation Closed: 01/12/2023

Number of Addenda Issued: 0

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price