Item - 2023.BA26.9

Tracking Status

This item was considered by Bid Award Panel on May 10, 2023 and was adopted without amendment.

BA26.9 - Award of Ariba Document Number 3900076733 to PTR Paving Inc. for the Permanent Restoration of Utility Cuts and Maintenance Repairs of Roads, Sidewalks, Curbs, Driveways, Sidewalk Accessibility Ramps, and Builder Files for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 6 - York Centre, 8 - Eglinton - Lawrence, 15 - Don Valley West, 16 - Don Valley East, 17 - Don Valley North, 18 - Willowdale

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 4, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3900076733, Contract Number 23TR-OM-731-NY-UC

Description:

Permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways, sidewalk accessibility ramps, and builder files

Recommended Supplier:

PTR Paving Inc.

Contract Award Value:

$1,700,795 net of all applicable taxes and charges

$1,921,898 including HST and all applicable charges

$1,730,729 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2023.

Origin

(May 4, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: March 22, 2023 Solicitation Closed: April 6, 2023

Number of Addenda Issued: Two (2)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price

Supplier Name	Bid Price (excluding HST)
PTR Paving Inc.	$1,640,794.39*
Maple-Crete Inc.	$1,865,575.35
Aqua Tech Solutions Inc.	$1,969,384.34

*Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(May 4, 2023) Report from the Chief Procurement Officer on Award of Ariba Document Number 3900076733 to PTR Paving Inc. for the Permanent Restoration of Utility Cuts and Maintenance Repairs of Roads, Sidewalks, Curbs, Driveways, Sidewalk Accessibility Ramps, and Builder Files for Transportation Services
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-236387.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci, Lena Dianda
No:
Absent: