Item - 2023.BA26.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 4, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3777381524

Description:

For the Non-Exclusive Supply, Delivery and Installation of IPEMA Certified Wood Based Safety Surfacing Material various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation Division.

Recommended Supplier:

Grower's Choice Landscape Products INC.

Contract Award Value:

$596,000 net of all applicable taxes and charges

$673,480 including HST and all applicable charges

$606,490 net of HST recoveries

Contract is expected to start following the date of award and end by March 31, 2024.

Option Year 1: April 1, 2024 to March 31, 2025

$613,880 net of all applicable taxes and charges

$693,684 including HST and all applicable charges

$624,684 net of HST recoveries

Option Year 2: April 1, 2025 to March 31, 2026

$632,296 net of all applicable taxes and charges

$714,495 including HST and all applicable charges

$643,425 net of HST recoveries

Option Year 3: April 1, 2026 to March 31, 2027

$651,265 net of all applicable taxes and charges

$735,930 including HST and all applicable charges

$662,728 net of HST recoveries

The total potential contract award identified in this report, including all option years, is $2,493,441 net of all applicable taxes and charges and $2,817,589 including HST and all applicable taxes and charges. The total potential cost to the City, including all option years is $2,537,326 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  January 23, 2023                           Solicitation Closed: February 8, 2023

Number of Addenda Issued: One (1)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price