Item - 2023.BA24.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 20, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3846864939

Description:

Request for Quotation for the non-exclusive supply of all labour, equipment and materials necessary to collect samples and carry out Material Specification Compliance Testing, Project Quality Assurance Services in both the Etobicoke and North York Areas, and Non-Structural Bridge Inspection Services Etobicoke York Area for the City of Toronto Transportation Services Division. Initial award shall be for a period of one (1) year from the date of award with the option to renew the contract for three (3) additional one (1) year periods.

Recommended Supplier:

PJN Engineering Inc.

Contract Award Value:

$266,775 net of all applicable taxes and charges

$301,456 including HST and all applicable charges

$271,470 net of HST recoveries

Contract is expected to start from the date of award and end on March 31, 2024.

Option Year 1: April 1, 2024 to March 31, 2025

$274,778 net of all applicable taxes and charges

$310,499 including HST and all applicable charges

$279,614 net of HST recoveries

Option Year 2: April 1, 2025 to March 31, 2026

$283,021 net of all applicable taxes and charges

$319,814 including HST and all applicable charges

$288,003 net of HST recoveries

Option Year 3: April 1, 2026 to March 31, 2027

$291,512 net of all applicable taxes and charges

$329,409 including HST and all applicable charges

$296,643 net of HST recoveries

The total potential contract award identified in this report including the option period is $1,116,086 net of all applicable taxes and charges, $1,261,178 including all applicable taxes and charges. The potential cost to the City including the optional period is $1,135,730 net of HST recoveries.

The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:  February 13, 2023           Solicitation Closed: March 9, 2023

Number of Addenda Issued: Two (2)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received including bid price.

*Pursuant to the Request for Quotation document the contract award value includes contingency