Item - 2023.BA23.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 13, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3568083371

Description:

The non-exclusive supply and delivery of Electrical, Mechanical and Instrumentational services for the City of Toronto’s Toronto Water Division, from date of award to January 31, 2026, with an option in favour of the city to extend the agreement on the same terms and conditions for up to two (2) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Should the option(s) be exercised, the General Manager, Toronto Water Division will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Suppliers:

1. Trade-Mark Industrial Inc. (Primary Supplier)

2. Ainsworth Inc. (Secondary Supplier)

Contract Award Value:

Trade-Mark Industrial Inc.

$8,476,083 net of all applicable taxes and charges

$9,577,974 including HST and all applicable charges

$8,625,262 net of HST recoveries

Contract is expected to start on the date of award to January 31, 2026.

Option Year 1 (February 1, 2026 to January 31, 2027)

$2,910,122 net of all applicable taxes and charges

$3,288,438 including HST and all applicable charges

$2,961,340 net of HST recoveries

Option Year 2 (February 1, 2027 to January 2028)

$2,997,425 net of all applicable taxes and charges

$3,387,091 including HST and all applicable charges

$3,050,180 net of HST recoveries

The total potential contract award for Trade-Mark Industrial Inc including the option years is $14,383,630 net of all applicable taxes and charges, and $16,253,502 including all applicable taxes and charges. The total potential cost to the City for Trade-Mark Industrial Inc including all optional years is $14,636,782 net of HST recoveries.

Contract Award Value:

Ainsworth Inc.

$7,044,266 net of all applicable taxes and charges

$7,960,021 including HST and all applicable charges

$7,168,245 net of HST recoveries

Contract is expected to start on the date of award and end on January 31, 2026.

Option Year 1 (February 1, 2026 to January 31, 2027)

$2,418,531 net of all applicable taxes and charges

$2,732,941 including HST and all applicable charges

$2,461,098 net of HST recoveries

Option Year 2 (February 1, 2027 to January 31, 2028)

$2,491,087 net of all applicable taxes and charges

$2,814,929 including HST and all applicable charges

$2,534,930 net of HST recoveries

The total potential contract award for Ainsworth Inc including the option years is $11,953,885 net of all applicable taxes and charges, and $13,507,890 including all applicable taxes and charges. The total potential cost to the City for Ainsworth Inc including all optional years is $12,164,273 net of HST recoveries.

The combined total potential contract award including all option years is $26,337,515 net of all applicable taxes and charges, and $29,761,392 including all applicable taxes and charges. The total potential cost to the City including all optional years for both contracts is $26,801,057 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied to each option period after the initial term.

Solicitation Issued: November 9, 2022           Solicitation Closed: December 5, 2022

Number of Addenda Issued: Zero (0)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received including bid price

*Supplier was found non-compliant with the mandatory requirements

** Primary Supplier

*** Secondary Supplier

****Pursuant of the Request for Quotation document the primary Supplier will be awarded 55 percent of the overall contract value, the secondary Supplier will be awarded 44 percent of the overall contract value in this report.