Item - 2023.BA22.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 5, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3841447358, Contract Number 23TW-DC-301OCS

Description:

Supply, Replace and Adjust Frames, Grates and Covers for Catch Basins and Maintenance Holes for Various Locations within the City of Toronto. Should the option periods be exercised, the Chief Procurement Officer will be requested to process the renewals under the same terms and conditions.

Recommended Supplier:

Maple-Crete Inc.

Contract Award Value:

$3,976,900 net of all applicable taxes and charges

$4,493,897 including HST and all applicable charges  

$4,046,893 net of HST recoveries

Contract is expected to start on May 1, 2023 and end on April 30, 2024.

Option Year 1 - May 1, 2024 to April 30, 2025

$4,096,207 net of all applicable taxes and charges

$4,628,714 including all applicable taxes and charges

$4,168,300 net of HST recoveries

Option Year 2 - May 1, 2025 to April 30, 2026

$4,219,093 net of all applicable taxes and charges

$4,767,575 including all applicable taxes and charges

$4,293,349 net of HST recoveries

The total potential contract award including all option years is $12,292,200 net of all taxes and charges and $13,890,186 including all applicable taxes and charges. The total potential cost to the City including all option year periods is $12,508,543 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each option year after the initial one (1) year period.

Solicitation Issued: January 31, 2023    Solicitation Closed: February 28, 2023

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.